Agenda for BOA Meeting 01-19-2020

The United Court of the Pikes Peak Empire

BOA Meeting – January 19, 2019

Call to Order:

Minutes from December Meeting

Treasurer’s Report

• Coronation 44 profit & Loss

State of the Reign Report

• Reign 44 Calendar updates
• Upcoming Travelling
• Winter Cotillion updates

State of Regents’ Report

• Aspen Brunch
• Fundraisers

Old Business

• Review of candidates for open BOA position
• Co-Chair Appointment
• Member at Large Appointment
• Coronation 44 feedback – how can we improve for next year
• Bingo License Renewal
• Sponsorship package – updated pricing
• Storage shed
• BOA 1^st Quarter Ad Goals
• Policy Manual Updates

Educational Segment:

• The History of Winter Cotillion
• How to put together a By-Law change proposal for General Membership meeting
• Future Guest Speaker for March

New Business

• Including the following the reign Calendar so that we have a complete Calendar for the year.
  • Aspen Brunch
  • Bingo,
  • Campaign Season
  • Annual Regents Meeting

• Packet Pick up ~ review of eligibility requirements
• BOA Job Description updates to include specific Coronation Responsibilities:
  • Coronation Program
  • Invitations / Promotion
  • Script / schedule
  • Regalia Coordination
  • Rooming List
  • Welcome packets / Dias Gifts
  • Set Coordinator
  • Entertainment / DJ/ sound system
  • Ticket sales / Sponsorships
  • Anniversary Monarchs / VIP Guest / Regent Recognition
  • Awards / Recipients

• 50^th Anniversary Coronation Gear up
• Other New Business

Plan for Next BOA Meeting – to follow General Membership Meeting

• Location: Gold Room
• Date: February 16, 2020
• Time: Following General Membership

Adjournment: