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When is the Annual Meeting of Membership?
ARTICLE V: MEETINGS OF MEMBERS
SECTION 5.01 Annual Meeting.
An annual meeting of the members shall be held no earlier than February 1st and no later than March 15th for the purpose of electing officers of the Board of Advisors in accordance with Article VI of these By-Laws. If the election is not held on the day designated by the Board of Advisors per Notice of Meetings (Article V, Section 5.03), the Board of Advisors shall cause the election to be held at a special meeting of the members as soon thereafter as is convenient. [Amended on 02/28/2010, General Membership Meeting.]
SECTION 5.02 Special Meetings.
Special meetings of the members shall be called by the President, the Board of Advisors, or not less than fifty (50) percent of the active members having voting rights at a place designated by the Board of Advisors or, if the Board of Advisors shall refuse to act, at a place designated by the President or the fifty (50) percent of the active members having voting rights. If all (100 percent) of the active members shall meet at any time or place either with or without the state of Colorado and consent to the holding of a meeting, such meeting shall be valid without call or notice and at such a meeting any corporate action may be taken.
SECTION 5.03 Notice of Meetings.
Notice stating the place, day, and hour of any meeting of members shall be delivered personally, by mail, or by e-mail to each member entitled to vote at such meeting not less than ten (10) days nor more than thirty (30) days before the date of such meeting by or at the direction of the President, Board of Advisors, or fifty (50) percent of the membership calling the meeting. In case of a special meeting or when required by statute or by these By-Laws, the purpose or purposes for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States Mail addressed to the member at his address as it appears on the records of the Corporation with postage thereon paid.
SECTION 5.04 Informal Actions of Members.
Any action required by law to be taken at a meeting of the members, or any action that may be taken at a meeting of the members, may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by all (100 percent) the active members entitled to vote with respect to the subject matter thereof.
SECTION 5.05 Quorum.
A quorum shall be defined as twenty-five (25) percent of the active membership eligible to vote at a general membership meeting or at the annual meeting. If a quorum is not present at any meeting of members, the majority of members present may adjourn the meeting without further notice.
SECTION 5.06 Proxies and Voting by Mail.
Voting by proxy or by mail shall not be permitted.
SECTION 5.07 Absentee Ballots.
The Board of Advisors may at its sole discretion, allow members to cast ballots before any annual or special meeting of the membership given adequate proof of the inability of member so voting to attend the meeting. Such ballots shall be made available by designated members on the Board of Advisors and filed with the Recording Secretary of the Corporation for opening and counting at the meeting.