boa meeting minutes

december 19 2020 BOA Meeting Minutes

New Business – Carroll presented a policy change regarding the membership dues. An increase of dues from $12.00 to $25.00 (see policy manual Policy 2 Finances, Section 3: Dues [Ref: By-Laws, Article IV, Section 4.08]); to be an active member, an individual must have dues paid in full and up to date with the annual due date of May 1st. Mesha motioned to accept the policy change to membership due date and the increase of dues, Nic second, with all in favor, motion passed. Updates and upcoming events will be a reoccurrence in the newsletter pushed out by the Correspondence Secretary. Adam discussed potential legal connections in order to establish a relationship in the event it is needed in the future for immediate action. 

 

boa meeting minutes

BOA meeting minutes 21 november 2020

November 21st 2020, United Court Pikes Peak Empire Board of Advisors Virtual meeting 

BOA and members present: Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Joseph Shelton – Correspondence Secretary 

Call to order: 12:14pm; Adam Martinez, Vice President, presided the meeting. 

President Report- President, Water Xaris will be temporarily on a leave of absence due to family matters. Vice President, Adam Martinez (Connie Lingus) will be fulfilling the roles until further notice.  

Sharon Henson Memorial Service

Sharon Lee Henson passed from this world on Saturday, October 3, 2020. As a Tuesday’s child born on July 3, 1956 she was embodied with Grace, Faith and Purity.

She is survived by her brother Terry L. Henson of San Antonio, TX and her loving Life Partner Sue Fisher of Colorado Springs, CO.

Preceded into the next life by her Mother Lillian Henson and her Father Bill E. Henson.

A service to celebrate Sharon’s life’s memories is scheduled for October 17, 2020 at 1:00 at Angelus Funeral Directors, 1104 S. Circle Drive, Colorado Springs, CO 80910.

Attendance for this service will be limited due to COVID-19.

In lieu of flowers, the family prefers donations to be made in Sharon’s name to Chihuahua & Small Dog Rescue.

Ruth Monika Riggs services

Ruth Monika Riggs was born on May 7, 1933 and passed away on September 24, 2020 in Colorado Springs, Colorado and is under the care of Dove-Witt Family Mortuary.Visitation will be held on October 5, 2020 at 5:00 pm at Dove-Witt Family Mortuary, 6630 S. US Hwy 85/87, Fountain, Colorado. Funeral Service will be held on October 6, 2020 at 10:00 am at Dove-Witt Family Mortuary, 6630 S. US Hwy 85/87, Fountain, Colorado. Committal Service will be held on October 6, 2020 at 12:00 pm at Pikes Peak National Cemetery, 10545 Drennan Rd, Colorado Springs, Colorado.Ruth was a long-time patron of the United Court of the Pikes Peak Empire.You may leave a message for the family by clicking here.

boa meeting minutes

boa meeting 09-13-2020 minutes

BOA and members present: Water Xaris – President; Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44;Autumn Quinn – Empress 44; Matt Gomez – Prince Royal 44; Sable Gordon – Co-Regent Counsel; Ed Sanders – Web Master; Nona Capace – Regent 

boa meeting minutes

regents meeting 09132020

Regents present: Nona Capace; Jack Murphy; Mark Merriman; John Hild (Wanna Lee); Ramiyah Deveraux; Sean Burns; Daddy Bruce Littrell; Duane Thompson; Andrew McQueen; Lauren Ashley; Roy Merkle; Shelby Moorehead; Steven Genschork;  

BOA and members present: Water Xaris – President; Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Matt Gomez – Prince Royal 44; Sable Gordon – Co-Regent Counsel; William St.Pierre – Membership Chair; Ed Sanders – Web Master 

annual membership ucppe

BOA updates 07-21-2020

As you may have seen on Facebook many issues within our community are coming to light. These issues are deeply concerning to all of us. In an effort to bridge the gap and try to mend the community the BOA and Club Q are partnering to present a series of educational workshops focusing on the issues impacting us all. The first of which is the Transgender Awareness workshop scheduled for next Tuesday night at Club Q. We have received several offers to present workshops form partner organizations as well as other courts. The complete list of courses that will be offered as well as virtual options, dates and times will be announced as soon as the schedule is solidified.  

 

boa meeting minutes

July 18 2020 Board of Advisors Meeting Minutes

BOA will meet September 12th permitted COVID-19, to discuss what will take place for Reign 44 with regards to U.S and State shut downs and/or restrictions amid COVID-19.  Possible postponement for Coronation 45 may be discussed in the near future. Training for Sensitivity Awareness and other classes were discussed. Nic will be attending a Town Hall August 10th, 6:00pm at Club Q, with Jasmine James and Water Xaris as moderators, all are welcome to attend. Updates to the Code of Conduct were suggested. There will be a disclaimer for adult content added to the announcement board during Bingo.  

Join UCPPE in 2020

You can join UCPPE online or renew your membership by completing the following form.  Dues are only $15 for a new application, and $12 for annual renewal.  After submitting your form, you will then be presented with the option to pay for your annual membership or renewal via PayPal or Square on our secure server.

boa meeting minutes

BOA Meeting Minutes June 20 2020

Nic discussed recent events conducted by the Reign. Black and White Ball will be set for a new date. Discussion for hosting an event for Senior Citizens with Sable Gordon being the lead, more details forthcoming. Nic motioned to approve a budget up to $40.00 to purchase material for making additional masks to sell as a fundraiser in the effort to raise money for UCPPE (with assistance from Teresa Grzecka), Carroll second, discussion held, with all in favor, motion passed. Opportunities for events at Club Q were discussed.   

boa meeting minutes

May 17 2020 BOA Meeting Minutes

May 17th 2020, United Court Pikes Peak Empire Board of Advisors meeting (Virtual)

BOA and members present: Water Xaris – President; Vice President – Adam Martinez; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; William St.Pierre – Member At Large – Membership Chair; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Sable Gordon – Co-Regent

Call to order: 12:09pm; Water Xaris, President, presided the meeting.

President Report- No significant activity to report

Vice President Report – N/A

Secretary Report – No significant activity to report

Treasurer Report – Carroll presented details on finances and the checks and balances. Nic motioned to accept report, Sean second, with 7 in favor, 2 abstention, motion passed.

Committee Report – No significant activities to report.

State of the Reign Report – Autumn discussed past recent virtual events. Plans for future events during social distancing are in the works. Nic discussed possible candidates for the position of Correspondence Secretary. Concerns on the lack of involvement from Board Members and the support of the members of the UCPPE were discussed. Brainstorming ideas to implement safety measures and practices for future interaction in public venues.

State of the Regents Report – Sable Gordon discussed fund raising opportunities. Plans for Aspen Brunch is suspended until further notice. Tentative date for a Regents meeting (possibly virtual) for August 16th. The potential for the current Reign to continue for another year was suggested, further discussion to be held during the Regents meeting.

Old Business – Discussion of membership list and reaching out to current members as well as conducting a membership drive. Policy Manual, By Law and Donation Letter has been updated and posted. In need of a new Games Manager. The use of Google Suite for sharing and uploading files are in plans and will be further discussed and announced in the future. For Denver Pride Virtual, UCCPE will have advertisement and will have a booth set for year 2021. President will be sending the Vice President all items necessary to conduct duties.

New Business – Discussion of action plans for the needs of care packages again for the COVID-19 were discussed and tabled for the next meeting. Plans for possibly conducting a care drive for residents at the Nursing home were discussed. Nic motioned to grant Lauren Ashley in favor of a waiver to be eligible for cadency for future positions after submitting her resignation from Games Manager, Carrol second, discussion was held, voting tabled pending Lauren’s response to give a detailed reason in support of the letter she provided and if she wants a waiver. Participation and involvement from the BOA were discussed. Details for Black and White Ball to be determined, but still scheduled to be conducted. Adam motioned to grant Penni Cillen a one

time $100 for art supplies for a reoccurring show she has been conducting, Autumn second, discussion was held, with 5 in favor, 1 oppose, and 2 abstention motion passed.

ACTION ITEMS

Treasurer:

Update on Overage in the reign checking account. 

Recording Secretary:

Verify that updated by-laws and policy are uploaded to the website

Reign:

Joshua Hart corresponding secretary

Website updates: BOA meeting schedule

Black and White Ball 06/13/2020 (tentative) 

Regents: Sable & Anka

Regent participation

Fund raising water color, cake decorating, cooking class

Organize the virtual Regent meeting 08/16/2019 following the BOA meeting

BOA Meeting 11:00 am / Regent meeting 1:00pm 

Membership: Bill

Organize a virtual membership drive

Work with Public relations chair on flyers for Membership drive,

Verify and update member contact information

Promote and execute the membership drive 

Games Manager:

Water will send link for Games Manager training 

Public Relations:

Google Suites set up and review with Water and the BOA. 

COS Pridefest:

Information will be forth coming from Pridefest planning committee

Corona (COVID-19)-Kindness Campaign:

Carrol will get the contact information for a nursing home to Sable.

Sean will revise the donation letter as a request for what will bring joy.

Sable will call the nursing homes and ask how we can partner with them for this program

Autumn will do flyers for both fundraising and distribution.

Campaign Season

Campaign for Reign 45 suspended until further notice.

BOA:

BOA Positions: We need a gaming manager. Water will reach out to Anka and Loren regarding their status / resignation.

With no further business to discuss, next Virtual BOA meeting is set for June 20th, at 12:00pm. Link to virtual meeting will be announced.

Meeting adjourned at 1:53pm

Virtual Queer Prom 2020

Who’s ready to get down at (virtual) Queer Prom?!? COVID can’t stop this party, so we’re bringing it to your living room with a live DJ and the drag performers you know and love. Thanks to a generous sponsorship from The Downtown Dentist, it is free of charge and all ages are welcome! Stay tuned to social media and our website for links and more information…

Order Covid Readiness Kits

Hello fellow courtiers,
during this time of transition from our “stay at home” order to our new “safer at home” order
the current reigning monarchs and board of advisors have realized that it is more important
then ever for our at risk, elderly and under-employed individuals to be extra prepared and
cautious while adjusting back to living life outside of the safety of our homes.
We will be preparing COVID-19 Readiness Kits to include:
• Hand Sanitizer
• Bleach
• Masks
• Gloves
• Handsoap
• Toilet Paper
• Eggs
• Flour
• Rice
• Beans
These kits will be ready for pick up and home delivery starting May 3rd at 5:00 pm. Pick up will
be at Club Q ( 3430 N. Academy Blvd. ) If you or someone you know are in need of one of
these kits please have them fill out the form in this link:

boa meeting minutes

March 15 2020 BOA Meeting Minutes

March 15th 2020, United Court Pikes Peak Empire Board of Advisors meeting
BOA and members present: Water Xaris – President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Sable Gordon – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Draken – member
Call to order: 12:22pm; Water Xaris, President, presided the meeting.
President Report- No significant activity to report
Vice President Report – N/A
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on finances and funds. Nic motioned to accept report, Mesha second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Nic and Autumn discussed past and upcoming events. With the recent decisions from the Board of Directors for the ICRME, Nic and Autumn question their attendance to ICRME Coronation. The UCPPE BOA have decided to write a letter to the ICRME BOD detailing key concerns and will attend Coronation per guidance of By Laws.
State of the Regents Report – Regent’s meeting will be September 13, 2020 at Club Q at 10:00am followed by the Aspen Brunch at Club Q at 12:00pm.
Old Business – Discussion of the vacancy for Vice-President, anyone interested in the VP vacancy should attend the April meeting; Policy Manual and By Laws updates; In Person Games Manager Training has been canceled for the near future. All online classes are recommended. Water will keep everyone updated on changes. Denver Pride Booth application is being submitted.
New Business – Water presented safety tips for the CoronoVirus. Carroll suggested to purchase a shed for the material and equipment to save money on storage, which would be stored at Club Q. Sable also suggested to store the items at her home. Further discussion will be held with the Regents.
Educational Segment – Water discussed possible guest speakers for future BOA meetings. The history of the Black and White Ball will be presented at April’s BOA meeting.
With no further business to discuss, next BOA meeting is set for April 19th, at 12 noon, at the Engel and Volkers office
Meeting adjourned at 2:03pm.

Lucky Charms Party and Dinner

Join us for a St. Patrick’s Day dinner and a show this SAT. 18 plus welcome.

Dinner Hosted by United Court of the Pikes Peak Empire and benefiting Local Charities.

Doors @ 7pm
Dinner @ 8pm (corned beef and cabbage)

Show hosted by Mr. Valdez @ 9pm (variety show, drag, burlesque, and live songs)

Pre-purchase your tickets NOW!
Before 8pm NO Cover (21+)
Dinner $20 (benefiting UCPPE and includes cover)

Youth Line Pageant

The United Court of the Pikes Peak Empire and Inside Out Youth Services present: Youth Line Pageant!

A pageant where 2 youth will be chosen as Youth Emperor, Empress or Emprex of the United Court of the Pikes Peak Empire. These youth would get the chance to follow and learn from Emperor 44 Nic and Empress 44 Autumn Quinn. They also would get to choose their own Prince, Princess or Princessex.

The pageant will consist of a formal wear, Q&A and a talent portion. An education and support session will be given February 28, 2020 at Inside Out from 5:00 PM – 7:00 PM.

No fee.