boa meeting minutes

March 15 2020 BOA Meeting Minutes

March 15th 2020, United Court Pikes Peak Empire Board of Advisors meeting
BOA and members present: Water Xaris – President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Sable Gordon – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Draken – member
Call to order: 12:22pm; Water Xaris, President, presided the meeting.
President Report- No significant activity to report
Vice President Report – N/A
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on finances and funds. Nic motioned to accept report, Mesha second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Nic and Autumn discussed past and upcoming events. With the recent decisions from the Board of Directors for the ICRME, Nic and Autumn question their attendance to ICRME Coronation. The UCPPE BOA have decided to write a letter to the ICRME BOD detailing key concerns and will attend Coronation per guidance of By Laws.
State of the Regents Report – Regent’s meeting will be September 13, 2020 at Club Q at 10:00am followed by the Aspen Brunch at Club Q at 12:00pm.
Old Business – Discussion of the vacancy for Vice-President, anyone interested in the VP vacancy should attend the April meeting; Policy Manual and By Laws updates; In Person Games Manager Training has been canceled for the near future. All online classes are recommended. Water will keep everyone updated on changes. Denver Pride Booth application is being submitted.
New Business – Water presented safety tips for the CoronoVirus. Carroll suggested to purchase a shed for the material and equipment to save money on storage, which would be stored at Club Q. Sable also suggested to store the items at her home. Further discussion will be held with the Regents.
Educational Segment – Water discussed possible guest speakers for future BOA meetings. The history of the Black and White Ball will be presented at April’s BOA meeting.
With no further business to discuss, next BOA meeting is set for April 19th, at 12 noon, at the Engel and Volkers office
Meeting adjourned at 2:03pm.