Minutes of the meeting held on August 13, 2024 at the Q, 411 Lakewood Avenue, Colorado Springs, CO 80910
Present: Mesha Narie-Fierce – President, Ed Sanders – Recording Secretary, Autumn Quinn – Membership Chair, Bobby Steinborn – Treasurer, Sable Gordon – Queen Mother, Steven Grantham – Regents Chair, Joe Smith – Member, Joseph Shelton – Public Relations Chair, Connie Lingus – Princess Royal 48, Billy Medina – Prince Royal 48, Roy Merkle – Vice
President, Sean Gooden – Emperor 34, Michael Robertson – Emperor 48, Alexis Rave –Empress 48%
Call to Order: The meeting was called to order at 6:20 by President Mesha
President’s Report: Mesha reminded the board and line members of the importance of maintaining proper decorum while out of town at other coronations. She referred to the by-laws Article 22
Recording Secretary’s Report: The minutes of the last meeting in July were submitted for approval. Joseph made a motion to accept the minutes and Steven seconded the motion. All were in favor of accepting the minutes with 2 abstentions.
Vice-President’s report: None given.
Treasurer’s Report: A written report was submitted by the treasurer Bobby. A motion was made by Autumn to accept the treasurer’s report and seconded by Steven. The Back to School fundraiser is to be put in the Regent’s account. The funds from the Regent’s ball are to be allocated as 75% Regents Account and 25% the current Reign’s Account. The question was raised about the Monarch’s Travel Fund, waiting for the Monarchs to arrive at the meeting. The motion to approve the Treasury Report was all in favor with 1 abstention.
Public Relations Chair’s Report: Joseph is still looking for sponsors for our organization. The printer of the Coronation program book is Centennial Reproductions and was quoted $545 for 80 booklets to be printed, on 24 pages. Joseph made a motion to approve the expense of $545 to the printer for the programs, and Autumn seconded the motion. The beginning to middle of October was given as the ad submission deadline. All were in favor of the motion to approve the expense with 1 abstention.
Membership Chair’s Report: Autumn reports 34 paid up members after a number of expirations happened.
State of the Reign’s Report: Absent at this time, see below.
Corresponding Secretary’s Report: Absent, none given.
State of the Regents Report: Steven related that an inventory of our stuff was taken at Mesha’s place. We are getting quotes for the rings, and j3 rings are needed. The Regents Meeting is to be August 25, 2024 at the Q at 2 pm.
Old Business: Back to School drive ends August 21st. Pueblo Pridefest is Sunday August 18th at 11 a.m. PR Ball is to be held at the Fountain VFW, with a 2 pm set up time, $15 dinner either pulled pork of chicken. A DJ has been found according to Connie and Billy. Raffles were discussed and Autumn has a license. Majic and Mayhem theme. The event is to be 2.5 hours long, with purple and green colors chosen. A budget of up to $100 was requested and a motion was made by Autumn to grant a budget of up to $100 for the event and seconded by Roy. All were in favor of the motion with 1 abstention. Sable will have the reign pin design by the next meeting.
State of the Reign Report: The monarchs had an amazing time in Austin, TX. An August 30, 2024 event to introduce the candidates was announced and campaign kick-off at the Q at 9 pm to 11 pm. The reign plans to go to Albuquerque, Iowa and Dallas coronations coming up. September 14, 2024 is the Duke and Duchess Ball, at the Q at 7 pm with a kink theme.
New Business: The Monarch Travel Fund was discussed and money owed to the fund is $800 each Monarch. Bobby will transfer $1,600 to the Monarch travel fund. There will be 3 candidates for reign 49 this year, to be announced at PR Ball. 2 Empress and 2 Princess crowns will be available at coronation. The issue of making the Webmaster a member at large position on the Board of Advisors was discussed and tabled until the February Membership meeting. Our 501(c)3 renewal was done for August 15 expiration. Our goal is to obtain sponsors by February for the next year’s coronation event. The coronation stage was discussed. Joe Smith is to give a presentation to the board on the Robert’s Rules and a cheat sheet was handed out. October 12th is Sean Gooden’s Avenger’s Show at 8 pm at the Q. October 4th a show at the Bar-K venue. September 27th a VFW dinner is planned. Autumn has planned a white trash show at Kelly O’Brien’s at 6 pm and a Dinner and Wine party is planned for September 12th as a private dinner.
Comments from the Community: Sable is donating some art work to the candidates to raise money. Mesha discussed attitudes of the membership.
Next Meeting: The next meeting was scheduled for September 10th at 6 pm at the Q conference room.
Adjournment: The meeting was adjourned at 8:18 by President Mesha.
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