October 11th 2021, United Court Pikes Peak Empire Board of Advisors meeting
BOA and Members present: Joseph Shelton – President; Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44,45; Autumn Quinn – Empress 44,45; Sable Gordon – Regent Co-Council; Sean Gooden – Regent Co-Council; Ed Sanders – Membership Chair; Matt Gomez – Prince Royal 44, 45; Steven – Member
Call to order: 6:06pm; Joseph, President, presided the meeting.
President Report- No significant activity to report
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details for the finances for each account. Adam motioned to accept the financial report, Mesha second. Motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Nic and Autumn discussed details of upcoming Coronation.
State of the Regents Report – Sable discussed upcoming Coronation.
Old Business – No business to discuss or follow up on.
New Business – Sean Gooden motioned and presented policy change to 6.02.01 The Permission to Vote Electronically (see policy manual) Carroll second, after discussion, motion passed. Sean Gooden motioned and presented policy change 6.03 Existence of Virtual Ballots (see policy manual), Carroll second, after discussion, motion passed. Sean Gooden motioned and presented policy change 12 The Use of Google Suites; 12.01 The Use of Google Apps for the Board of Advisors; 12.02 Alternate to Google Suites, Carroll second, after discussion, motion passed. Coronation XLVI was discussed in details pertaining to each role and responsibilities.
With no further discussion, next meeting is set for November 14, 10:00am at The Gold Room. An emergency BOA and membership meeting will be held November 11, 6:00pm to address vacancies on the Board.
Meeting adjourn at 7:51pm.