February 16th 2020, United Court Pikes Peak Empire Board of Advisors meeting
BOA and members present: Water Xaris – President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; William St. Pierre – Membership Chair; Sean Andrews – Public Relations; Lauren Ashley – Games Manager; Anka Shayne – Co-Counsel; Sable Gordon – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sander – Web Master; Joseph – Member; Draken – member; Crede – Regent; Roy – Regent; Drew (Andrea Star) – Member
Call to order: 2:06pm; Water Xaris, President, presided the meeting.
President Report- No significant activity to report
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Coronation budget discussed. Total for estimated budget will be $18,700.00, Nic motioned to accept, Lauren second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Nic and Mesha will be attending the San Francisco Coronation Feb 22nd.
State of the Regents Report – Dates for the Aspen Brunch as well as the Regents meeting will be determined and announced soon.
Old Business – Water Xaris was voted for President, Vice President position will be announced for vacancy and candidate review and voting will be at later date. Sable Gordon was voted in to be Co- Counsel/Regent with Anka Shayne.
New Business – Water presented and motioned By Law change to BOA cash handling (see policy 2 – Finances, Section 2; Expenditures) Nic second, discussion was held, with 8 in favor, 0 opposed, and 3 abstained, motioned passed. Discussion of revised BOA responsibilities and duties for Coronation was presented. Nic motioned to accept as written and with additional information, Lucy second, discussion held, with all in favor, motion passed. Joseph spoke about upcoming events with Inside/Out Youth Services.
With no further business to discuss, next BOA meeting is set for March 15th, at 12 noon, location TBD
Meeting adjourned at 3:47pm.