November 21st 2020, United Court Pikes Peak Empire Board of Advisors Virtual meeting
BOA and members present: Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Joseph Shelton – Correspondence Secretary
Call to order: 12:14pm; Adam Martinez, Vice President, presided the meeting.
President Report- President, Water Xaris will be temporarily on a leave of absence due to family matters. Vice President, Adam Martinez (Connie Lingus) will be fulfilling the roles until further notice.
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on finances as well as the bank balance. Nic motioned to accept the financial report, Mesha second, with all in favor, motion passed. Click to view treasurer’s report as a pdf document:
Committee Report – No significant activities to report.
State of the Reign Report – Nic and Autumn discussed details of events. Joseph Shelton is the Correspondence Secretary. Due to COVID-19, Thanksgiving dinner and all social gatherings are temporarily post-pone, and some cancelled. The remainder of the food from the E&E Ball were distributed to the homeless. Nic motioned to allocate funds raised from E&E Ball to be transferred into the hospitality account, Carroll second, discussion held, with all in favor, motion passed. Investitures November 28th may be a live virtual event to avoid in-person conflict with COVID-19.
State of the Regents Report – Carroll presented notes from Sable Gordon in regards to activities and potential fundraisers. Sable would like to thank Carroll and Nona for their monetary donations. Dependent on COVID-19, more participation from Regents would be good to see.
Old Business – Adam discussed items detailed on the agenda. Addressed concerns with Board members participation and responsibilities. Plans to continue the membership drive are in the works. We need a Gaming Manager, as well as a Membership Chair.
New Business – Discussion of in-person events and alternate methods were discussed to be cancelled or post-pone until the New Year, however, accepting prize donations and auction items at any time.
With no further discussion, next meeting is set for December 19th Virtual, 12 noon. Meeting adjourn at 1:31pm