January 19th 2020, United Court Pikes Peak Empire Board of Advisors meeting
BOA and members present: Water Xaris – Vice President; Mesha Narie Fierce – Recording Secretary; Dan Alexander – Treasurer; William St. Pierre – Membership Chair; Sean Andrews – Public Relations; Anka Shayne – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sanders – Web Master; Candy Rose – Regent; Carroll Hillebrand – Regent
Call to order: 1:08pm; Water Xaris, Vice President, presided the meeting.
President Report- No significant activity to report
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Dan detailed the financial breakdown for the monthly finances. Nic motioned to deduct the Coronation deposits and move to the balance each year, William second, with all in favor, motion passed. Mesha motioned to accept the Treasurers report, Nic second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Line members held a show at the G.A.Y Bar in Pueblo for the first time and raised $444.34. The Coat and Sock drive is ongoing until the 21st of Jan, handout TBA. Trip to Minnesota will be a big group. Wine tasting with Princess Royal 44 Jan 25th.
State of the Regents Report – A Co-Chair Counsel will be announced at February General Membership meeting. Discussion of upcoming events. Reign 43’s list of Charity Disbursements is needed ASAP.
Old Business – Two candidates for Member At Large were reviewed, one selected. Discussion of Coronation 44 feedback was held. Nic motioned to purchase up to $125 in raffle tickets for events through Coronation, Lucy second, with all in favor, motion passed. Policy Manual updates discussed and approved to be presented at the General Membership meeting. Nic is going to replace the storage lock and bring keys to the next BOA meeting. Water motioned to accept the presented changes to the Policy Manual to Appendix C (see policy), Nic second, with all in favor, motion passed and signed by Vice President and Recording Secretary.
New Business – Dan motioned to add a column in the candidate application for BOA with a date they would be eligible, Nic second, with all in favor, motion passed. BOA Job Description and Responsibilities for Coronation were discussed and tasked to each member. Water is working on coordinating a Games Manager Certification class in Colorado Springs. 50th Anniversary Coronation funding account was presented by Mesha, and will be tabled for the General Membership meeting. Nic presented a drafted Inclusion of Gender Neutral titles to the RSAR and will be further discussed at the General Membership meeting. Carroll and Water are working together on Bylaw changes to complement and complete the proposal by the reignings.
With no further business to discuss, next BOA meeting is set for February 16th following the General Membership meeting at The Gold Room.
Meeting adjourned at 4:22pm.