boa meeting minutes 06-19-2021

Meeting Minutes March 20 2021 Board of Advisors Meeting

Old Business – Adam discussed vacancies. Sean Gooden’s nomination for Co-Council Regent was discussed. Nic motioned to veto the previous acceptance of resignation from Sean Gooden in order to grant a gracious resignation and to be accepted as the new Co-Council Regent, Carroll second, after discussion, all were in favor and Sean Gooden has been accepted and appointed for the position. Vacancy for the President was discussed. Sean Andrews discussed options for casting votes virtually. The way forward is forthcoming. Sean Gooden motioned to accept the implementation of using Google Suites for virtual election voting, Nic second, after discussion, all were in favor, motion passed.

boa meeting minutes 06-19-2021

december 19 2020 BOA Meeting Minutes

New Business – Carroll presented a policy change regarding the membership dues. An increase of dues from $12.00 to $25.00 (see policy manual Policy 2 Finances, Section 3: Dues [Ref: By-Laws, Article IV, Section 4.08]); to be an active member, an individual must have dues paid in full and up to date with the annual due date of May 1st. Mesha motioned to accept the policy change to membership due date and the increase of dues, Nic second, with all in favor, motion passed. Updates and upcoming events will be a reoccurrence in the newsletter pushed out by the Correspondence Secretary. Adam discussed potential legal connections in order to establish a relationship in the event it is needed in the future for immediate action.

boa meeting minutes 06-19-2021

October 17 2020 BOA Meeting Minutes

Old Business – Adam discussed the Lawyer retention and the concerns for the cease and desist to protect the Reigning Monarch’s as well as the organization from slander. Researching options continues.

New Business – Adam motioned to approve rooms for two Board members that are conducting business during the Coronation weekend, Nic second, after discussion, Nic revised the motion to approve one room for the Board’s discretion which will allow one to two members to have a room that are conducting business during Coronation weekend, Autumn second, with all in favor, motion passed. A digital script will be created for future Balls for easier access. A set standard in the event of the passing of a member was discussed, addition to the policy will later be discussed with the proper procedure. Nic motioned to donate $50.00 to the Chihuahua Foundation on behalf of Sharon Henson, Carroll second, with all in favor, motion passed. Carroll motioned to move any remaining travel funds to carry over to the next Reign as oppose to deplete and give to another account, Autumn second, with all in favor, motion passed.

boa meeting minutes 06-19-2021

BOA Meeting Minutes June 20 2020

Nic discussed recent events conducted by the Reign. Black and White Ball will be set for a new date. Discussion for hosting an event for Senior Citizens with Sable Gordon being the lead, more details forthcoming. Nic motioned to approve a budget up to $40.00 to purchase material for making additional masks to sell as a fundraiser in the effort to raise money for UCPPE (with assistance from Teresa Grzecka), Carroll second, discussion held, with all in favor, motion passed. Opportunities for events at Club Q were discussed.

boa meeting minutes 06-19-2021

March 15 2020 BOA Meeting Minutes

March 15th 2020, United Court Pikes Peak Empire Board of Advisors meeting
BOA and members present: Water Xaris – President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Sable Gordon – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Draken – member
Call to order: 12:22pm; Water Xaris, President, presided the meeting.
President Report- No significant activity to report
Vice President Report – N/A
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on finances and funds. Nic motioned to accept report, Mesha second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Nic and Autumn discussed past and upcoming events. With the recent decisions from the Board of Directors for the ICRME, Nic and Autumn question their attendance to ICRME Coronation. The UCPPE BOA have decided to write a letter to the ICRME BOD detailing key concerns and will attend Coronation per guidance of By Laws.
State of the Regents Report – Regent’s meeting will be September 13, 2020 at Club Q at 10:00am followed by the Aspen Brunch at Club Q at 12:00pm.
Old Business – Discussion of the vacancy for Vice-President, anyone interested in the VP vacancy should attend the April meeting; Policy Manual and By Laws updates; In Person Games Manager Training has been canceled for the near future. All online classes are recommended. Water will keep everyone updated on changes. Denver Pride Booth application is being submitted.
New Business – Water presented safety tips for the CoronoVirus. Carroll suggested to purchase a shed for the material and equipment to save money on storage, which would be stored at Club Q. Sable also suggested to store the items at her home. Further discussion will be held with the Regents.
Educational Segment – Water discussed possible guest speakers for future BOA meetings. The history of the Black and White Ball will be presented at April’s BOA meeting.
With no further business to discuss, next BOA meeting is set for April 19th, at 12 noon, at the Engel and Volkers office
Meeting adjourned at 2:03pm.

BOA Meeting Minutes January 19 2020

January 19th 2020, United Court Pikes Peak Empire Board of Advisors meeting
BOA and members present: Water Xaris – Vice President; Mesha Narie Fierce – Recording Secretary; Dan Alexander – Treasurer; William St. Pierre – Membership Chair; Sean Andrews – Public Relations; Anka Shayne – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sander – Web Master; Candy Rose – Regent; Carroll Hillebrand – Regent
Call to order: 1:08pm; Water Xaris, Vice President, presided the meeting.
President Report- No significant activity to report
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Dan detailed the financial breakdown for the monthly finances. Nic motioned to deduct the Coronation deposits and move to the balance each year, William second, with all in favor, motion passed. Mesha motioned to accept the Treasurers report, Nic second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Line members held a show at the G.A.Y Bar in Pueblo for the first time and raised $444.34. The Coat and Sock drive is ongoing until the 21st of Jan, handout TBA. Trip to Minnesota will be a big group. Wine tasting with Princess Royal 44 Jan 25th.
State of the Regents Report – A Co-Chair Counsel will be announced at February General Membership meeting. Discussion of upcoming events.
Old Business – Two candidates for Member At Large were reviewed, one selected. Discussion of Coronation 44 feedback was held. Nic motioned to purchase up to $125 in raffle tickets for events through Coronation, Lucy second, with all in favor, motion passed. Policy Manual updates discussed and approved to be presented at the General Membership meeting. Water motioned to accept the presented changes to the Policy Manual to Appendix C (see policy), Nic second, with all in favor, motion passed and signed by Vice President and Recording Secretary.
New Business – Dan motioned to add a column in the candidate application for BOA with a date they would be eligible, Nic second, with all in favor, motion passed. BOA Job Description and Responsibilities for Coronation were discussed and tasked to each member. 50th Anniversary Coronation funding account was presented by Mesha, and will be tabled for the General Membership meeting. Nic presented a drafted Inclusion of Gender Neutral titles to the RSAR and will be further discussed at the General Membership meeting.
With no further business to discuss, next BOA meeting is set for February 16th following the General Membership meeting at The Gold Room.
Meeting adjourned at 4:22pm.

BOA Meeting Minutes December 2019

December 14th 2019, United Court Pikes Peak Empire Board of Advisors meeting

BOA present: Water Xaris – Vice President; Mesha Narie Fierce – Recording Secretary; Dan Alexander – Treasurer; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sanders – Web Master; Candy Rose – Regent

Call to order: 6:15pm; Water Xaris, Vice President, presided the meeting.

President Report- No significant activity to report

Vice President Report – No significant activity to report

Secretary Report – No significant activity to report

Treasurer Report – Dan presented the financial breakdown to include Coronation 44 profit and loss. Mesha motioned to accept the Treasurers report, Nic second, with all in favor, motion passed.

August 2019 Board Meeting Minutes

August 21st 2019, United Court Pikes Peak Empire Board of Advisors meeting BOA present: Sean Gooden – President; Water Xaris – Vice President; Mesha Narie Fierce – Secretary; Dan Alexander – Treasurer; Candy Rose – Public Relations; Ed Sanders – Corresponding Secretary, Darryl Alexander – Membership Chair; Anka Shane – Read more…