December 19th 2020, United Court Pikes Peak Empire Board of Advisors Virtual meeting
BOA and members present: Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44; Joseph Shelton – Correspondence Secretary
Call to order: 12:04pm; Adam Martinez, Vice President, presided the meeting.
President Report- No significant activity to report
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on Reign 44 close out and Reign 45 opening finances as well as the bank balance. Storage room has one year remaining available for funds. Sean motioned to accept the financial report, Nic second, with all in favor, motion passed.
December 2020 Treasurers Report – Bingo Checking Acct
December 2020 Treasurers Report – Regents, Hospitality & Savings Accts
December 2020 Treasurers Report – Reign Checking Acct
Committee Report – No significant activities to report.
State of the Reign Report – Nic discussed details of recent events. Reign 44 pledged $3500 to Inside Out Youth Services. Details for Investitures forthcoming.
State of the Regents Report – No significant activity to report.
Old Business – Adam discussed items detailed on the agenda. Addressed the need for filling the vacant Board positions.
New Business – Carroll presented a policy change regarding the membership dues. An increase of dues from $12.00 to $25.00 (see policy manual Policy 2 Finances, Section 3: Dues [Ref: By-Laws, Article IV, Section 4.08]); to be an active member, an individual must have dues paid in full and up to date with the annual due date of May 1st. Mesha motioned to accept the policy change to membership due date and the increase of dues, Nic second, with all in favor, motion passed. Updates and upcoming events will be a reoccurrence in the newsletter pushed out by the Correspondence Secretary. Adam discussed potential legal connections in order to establish a relationship in the event it is needed in the future for immediate action.
Educational Segment – Coordination for sensitive trainings were discussed. Sean discussed and presented a tutorial on using Google Suite.
With no further discussion, next meeting is set for January 16th Virtual, 10am. Meeting adjourn at 12:56pm
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