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October 17 2020 BOA Meeting MinutesPosted by On

boa meeting minutes 02-20-2021

October17th2020, United Court Pikes Peak EmpireBoard of Advisors meeting

BOA and members present:Adam Martinez – Vice President; MeshaNarie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer;Sean Andrews – Public Relations;NicGrzecka – Emperor 44;Autumn Quinn – Empress 44; Joseph Shelton – Correspondence Secretary

Call to order:12:18pm; Adam Martinez, VicePresident, presided the meeting.

PresidentReport-No significant activity to report

Vice President Report – No significant activity to report

Secretary Report – No significant activity to report

Treasurer Report – Carroll presented details on finances as well as the bank balance. Mesha motioned to accept the financial report, Nic second, with all in favor, motion passed.

October 2020 Treasurers Report – Reign Checking Acct

October 2020 Treasurers Report – Bingo Checking Acct

October 2020 Treasurers Report – Regents, Hospitality & Savings Accts

Committee Report – No significant activities to report.

State of the Reign Report –Nicand Autumndiscussed details and the outline of the E&E Ball. Autumn motion to have an expense no more than $500.00 for decorations for the Ball, Carroll second, with all in favor, motion passed. Nic motioned to have an expense no more than $300.00 for Save the Date magnets in place of pins, Autumn second, with all in favor, motion passed. Nic motioned to give the top three charities $4,000.00 each during the E&E Ball, Autumn second, with all in favor, motion passed. Upcoming trip to Las Vegas Coronation with 9 in attendance.

State of the Regents Report – Black and White Ball was a success and raised $1,986.78, with $1,589.42 to give to charity.

Old Business – Adam discussed the Lawyer retention and the concerns for the cease and desist to protect the Reigning Monarch’s as well as the organization from slander. Researching options continues.

New Business – Adam motioned to approve rooms for two Board members that are conducting business during the Coronation weekend, Nic second, after discussion, Nic revised the motion to approve one room for the Board’s discretion which will allow one to two members to have a room that are conducting business during Coronation weekend, Autumn second, with all in favor, motion passed. A digital script will be created for future Balls for easier access. A set standard in the event of the passing of a member was discussed, addition to the policy will later be discussed with the proper procedure. Nic motioned to donate $50.00 to the Chihuahua Foundation on behalf of Sharon Henson, Carroll second, with all in favor, motion passed. Carroll motioned to move any remaining travel funds to carry over to the next Reign as oppose to deplete and give to another account, Autumn second, with all in favor, motion passed.

With no further discussion, next meeting is set for November21 at Club Q,10:30am.Meeting adjourn at 1:33pm

Meeting Minutes

boaboard of advisorsclub qmeeting minutesoctober 17 2020

Ed SandersAuthor posts

I am a Colorado Springs WebMaster and UCPPE Member offering my skills as webmaster to the public at my site at https://mredsanders.net. I was Crown Prince 42 and currently Grand Zar 44-45, and volunteer to do this website.

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Contacts

Water Xaris President of the Board of Advisors

president@ucppe.org

Nic Grzecka Emperor 44

emperor44@ucppe.org

Ed Sanders WebMaster

webmaster@ucppe.org

Carroll Hillebrand Treasurer

treasurer@ucppe.org

Autumn Quinn Empress 44

empress44@ucppe.org

Our Address:

UCPPE

P.O. Box 6925

Colorado Springs, Colorado 80934

 

Organizations For Which We Raise Money:

S-CAP

MCC Church

PFLAG

Citizens Project

PAGE

Inside Out

The Humane Society

The Susan G. Komen Breast Cancer Foundation

Silver Key

Bars That Help Us Raise Money

Club Q

 

Our Mother Court

The Imperial Court of the Rocky Mountain Empire
Denver, Colorado

Our Daughter Court

The United Court of the Sandias, Inc.

Albuquerque, New Mexico

Our Sister Court

The Imperial Court of Minnesota
Minneapolis, Minnesota

Our Brother Court

The Imperial Court of Nebraska
Omaha, Nebraska

Our Brother Court

The Imperial Court of Arizona
Phoenix, Arizona

 

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