October17th2020, United Court Pikes Peak EmpireBoard of Advisors meeting
BOA and members present:Adam Martinez – Vice President; MeshaNarie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer;Sean Andrews – Public Relations;NicGrzecka – Emperor 44;Autumn Quinn – Empress 44; Joseph Shelton – Correspondence Secretary
Call to order:12:18pm; Adam Martinez, VicePresident, presided the meeting.
PresidentReport-No significant activity to report
Vice President Report – No significant activity to report
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on finances as well as the bank balance. Mesha motioned to accept the financial report, Nic second, with all in favor, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report –Nicand Autumndiscussed details and the outline of the E&E Ball. Autumn motion to have an expense no more than $500.00 for decorations for the Ball, Carroll second, with all in favor, motion passed. Nic motioned to have an expense no more than $300.00 for Save the Date magnets in place of pins, Autumn second, with all in favor, motion passed. Nic motioned to give the top three charities $4,000.00 each during the E&E Ball, Autumn second, with all in favor, motion passed. Upcoming trip to Las Vegas Coronation with 9 in attendance.
State of the Regents Report – Black and White Ball was a success and raised $1,986.78, with $1,589.42 to give to charity.
Old Business – Adam discussed the Lawyer retention and the concerns for the cease and desist to protect the Reigning Monarch’s as well as the organization from slander. Researching options continues.
New Business – Adam motioned to approve rooms for two Board members that are conducting business during the Coronation weekend, Nic second, after discussion, Nic revised the motion to approve one room for the Board’s discretion which will allow one to two members to have a room that are conducting business during Coronation weekend, Autumn second, with all in favor, motion passed. A digital script will be created for future Balls for easier access. A set standard in the event of the passing of a member was discussed, addition to the policy will later be discussed with the proper procedure. Nic motioned to donate $50.00 to the Chihuahua Foundation on behalf of Sharon Henson, Carroll second, with all in favor, motion passed. Carroll motioned to move any remaining travel funds to carry over to the next Reign as oppose to deplete and give to another account, Autumn second, with all in favor, motion passed.
With no further discussion, next meeting is set for November21 at Club Q,10:30am.Meeting adjourn at 1:33pm