Good Morning Fellow Courtiers,
On behalf of the Board of Advisers we bring you the following updates.
Winter Cotillion: Winter Cotillion is 3 days away and will be held on 02/08/2020 at Club Q Doors are at 5:00 PM with the event starting at 6:00 PM. This year’s theme is “3 Ring Circus” and promises to be an amazing evening filled with food, fun and laughter.
General Membership Meeting:
Our annual General Membership Meeting is 11 days away!!
This year’s meeting will be held in our new Coronation venue:
The Gold Room 18 S Nevada ave
Colorado Springs, CO 80903
Sunday February 16, 2020 Gold Room Noon to 4:00 PM
· Voting will be held from Noon to 1:00 PM.
o The positions of President and Treasurer are open for re-election. You must be a dues paid member to vote, so please make sure that your dues are current or pay them at the door before voting. This is a great time to also update your contact information with the Membership Chair.
o As there were no applicants for the position of BOA President in accordance with our By-Laws Article VI Section 6.06 and Policy Manual 4 Section 1.04 the BOA will appoint a President by majority vote. All interested parties should plan to attend the BOA meeting following General Membership. The appointed President will be announced following the BOA meeting.
· General Membership meeting will follow voting at 1:15 PM
o By-Law changes: In accordance with our By-Laws Article XIX: AMENDMENT OF BY-LAWS during the General Membership Meeting we invite you to submit any proposed changes to our By-Laws.
When submitting your proposed change please remember the following:
o Utilize the change form on Appendix C of the policy manual. However, as this is a newly updated document for this year’s meeting only, we will accept changes without it.
o changes should be submitted in writing
o changes should be clearly written or typed citing the By-Law that you are updating, the reason for the update and the exact wording as it will appear in the updated document.
o Please print enough copies so that the membership can review the change before discussing and voting on it.
· General Membership Agenda:
The Agenda for the General Membership meeting is as follow:
· Check in – please verify your contact information with the Membership Chair
· Election Results
· Review of previous years General Membership Meeting Minutes
· Treasurers Report
· State of the Reign
· State of the regents
· Old Business
o By-Laws changes carried over for revision from last General Membership
· New Business
o Coronation Updates
o Coronation Profit and Loss explanations
o New By-Law Changes
Calls for Protocol:
On behalf of Reign 44 this is your second call for protocol for the following Coronations. Please message me directly with which Coronation you plan to attend.
Remember to send all updates to your protocol to email@example.com
San Diego Imperial Coronation (San Diego, CA) – February 8, 2020 “A Military Affair”
The Imperial Sovereign Court of all Connecticut Coronation (Windsor, CT) – February 15, 2020 Coronation XXI: “An American Horror Story”
The Imperial Sovereign Court of Seattle and the Olympic and Rainier Empire (Seattle, WA) – February 15, 2020 “A Stroll Down The Runway Lowering Heaven & Raising Hell”
The Imperial Council of San Francisco, Inc. (San Francisco, CA) – February 22, 2020 Coronation 55: “Disco in the Jungle”
Yours in service to the community,
Vice President to the Board of Advisors,
UCPPE Emperor 41