boa meeting minutes 06-19-2021

BOA Meeting Minutes 07-08-2021

Treasurer Report – Carroll presented details for the finances and each account. Discussed the donations received for the month and Bingo remains to be a success. The money for the shed was refunded due to the donation from Matthew Haynes for 20ft space of a 40ft container he purchased and donated half to the UCPPE, which will be stored behind Club Q in a fenced area with a non-monetary lease. Nic motioned to accept the financial report, Sean A second. Motion passed.

boa meeting minutes 06-19-2021

BOA Meeting Minutes 06-19-2021

Nic and Autumn discussed details of recent and upcoming events. Nic and Autumn along with both PR’s will be attending the Nebraska Coronation. Every Thursday, anyone is welcome to meet at Club Q at 11:00 am to help with making lunch baggies to feed the homeless. Donations are accepted via Venmo.

boa meeting minutes 06-19-2021

april 17 2021 boa meeting minutes

BOA and members present: Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44, 45; Autumn Quinn – Empress 44, 45; Archie Neil – Games Manager; Sable Gordon – Regent Co-Council; Sean Gooden – Regent Co-Council; Ed Sanders – Membership Chair; Joseph Shelton – Correspondence Secretary

Call to order: 10:06am; Adam Martinez, Vice President, presided the meeting.

boa meeting minutes 06-19-2021

Meeting Minutes March 20 2021 Board of Advisors Meeting

Old Business – Adam discussed vacancies. Sean Gooden’s nomination for Co-Council Regent was discussed. Nic motioned to veto the previous acceptance of resignation from Sean Gooden in order to grant a gracious resignation and to be accepted as the new Co-Council Regent, Carroll second, after discussion, all were in favor and Sean Gooden has been accepted and appointed for the position. Vacancy for the President was discussed. Sean Andrews discussed options for casting votes virtually. The way forward is forthcoming. Sean Gooden motioned to accept the implementation of using Google Suites for virtual election voting, Nic second, after discussion, all were in favor, motion passed.

boa meeting minutes 06-19-2021

January 16 2021 BOA Meeting Minutes

BOA and members present: Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44, 45; Autumn Quinn – Empress 44, 45; Joseph Shelton – Correspondence Secretary; Sable Gordon – Regent Counsel; Ed Sanders – Membership Chair 

boa meeting minutes 06-19-2021

december 19 2020 BOA Meeting Minutes

New Business – Carroll presented a policy change regarding the membership dues. An increase of dues from $12.00 to $25.00 (see policy manual Policy 2 Finances, Section 3: Dues [Ref: By-Laws, Article IV, Section 4.08]); to be an active member, an individual must have dues paid in full and up to date with the annual due date of May 1st. Mesha motioned to accept the policy change to membership due date and the increase of dues, Nic second, with all in favor, motion passed. Updates and upcoming events will be a reoccurrence in the newsletter pushed out by the Correspondence Secretary. Adam discussed potential legal connections in order to establish a relationship in the event it is needed in the future for immediate action. 

 

boa meeting minutes 06-19-2021

BOA meeting minutes 21 november 2020

November 21st 2020, United Court Pikes Peak Empire Board of Advisors Virtual meeting 

BOA and members present: Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Joseph Shelton – Correspondence Secretary 

Call to order: 12:14pm; Adam Martinez, Vice President, presided the meeting. 

President Report- President, Water Xaris will be temporarily on a leave of absence due to family matters. Vice President, Adam Martinez (Connie Lingus) will be fulfilling the roles until further notice.  

boa meeting minutes 06-19-2021

October 17 2020 BOA Meeting Minutes

Old Business – Adam discussed the Lawyer retention and the concerns for the cease and desist to protect the Reigning Monarch’s as well as the organization from slander. Researching options continues.  

New Business – Adam motioned to approve rooms for two Board members that are conducting business during the Coronation weekend, Nic second, after discussion, Nic revised the motion to approve one room for the Board’s discretion which will allow one to two members to have a room that are conducting business during Coronation weekend, Autumn second, with all in favor, motion passed. A digital script will be created for future Balls for easier access. A set standard in the event of the passing of a member was discussed, addition to the policy will later be discussed with the proper procedure. Nic motioned to donate $50.00 to the Chihuahua Foundation on behalf of Sharon Henson, Carroll second, with all in favor, motion passed. Carroll motioned to move any remaining travel funds to carry over to the next Reign as oppose to deplete and give to another account, Autumn second, with all in favor, motion passed.  

 

boa meeting minutes 06-19-2021

boa meeting 09-13-2020 minutes

BOA and members present: Water Xaris – President; Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44;Autumn Quinn – Empress 44; Matt Gomez – Prince Royal 44; Sable Gordon – Co-Regent Counsel; Ed Sanders – Web Master; Nona Capace – Regent 

boa meeting minutes 06-19-2021

regents meeting 09132020

Regents present: Nona Capace; Jack Murphy; Mark Merriman; John Hild (Wanna Lee); Ramiyah Deveraux; Sean Burns; Daddy Bruce Littrell; Duane Thompson; Andrew McQueen; Lauren Ashley; Roy Merkle; Shelby Moorehead; Steven Genschork;  

BOA and members present: Water Xaris – President; Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Matt Gomez – Prince Royal 44; Sable Gordon – Co-Regent Counsel; William St.Pierre – Membership Chair; Ed Sanders – Web Master 

boa meeting minutes 06-19-2021

board of advisors meeting August 15 2020

August 15th 2020, United Court Pikes Peak Empire Board of Advisors meeting 

BOA and members present: Water Xaris – President; Adam Martinez – Vice President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Nic Grzecka – Emperor 44;Autumn Quinn – Empress 44 Sable Gordon – Co-Regent Counsel; Ed Sanders – Web Master 

boa meeting minutes 06-19-2021

July 18 2020 Board of Advisors Meeting Minutes

BOA will meet September 12th permitted COVID-19, to discuss what will take place for Reign 44 with regards to U.S and State shut downs and/or restrictions amid COVID-19.  Possible postponement for Coronation 45 may be discussed in the near future. Training for Sensitivity Awareness and other classes were discussed. Nic will be attending a Town Hall August 10th, 6:00pm at Club Q, with Jasmine James and Water Xaris as moderators, all are welcome to attend. Updates to the Code of Conduct were suggested. There will be a disclaimer for adult content added to the announcement board during Bingo.  

boa meeting minutes 06-19-2021

BOA Meeting Minutes June 20 2020

Nic discussed recent events conducted by the Reign. Black and White Ball will be set for a new date. Discussion for hosting an event for Senior Citizens with Sable Gordon being the lead, more details forthcoming. Nic motioned to approve a budget up to $40.00 to purchase material for making additional masks to sell as a fundraiser in the effort to raise money for UCPPE (with assistance from Teresa Grzecka), Carroll second, discussion held, with all in favor, motion passed. Opportunities for events at Club Q were discussed.   

boa meeting minutes 06-19-2021

May 17 2020 BOA Meeting Minutes

May 17th 2020, United Court Pikes Peak Empire Board of Advisors meeting (Virtual)

BOA and members present: Water Xaris – President; Vice President – Adam Martinez; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; William St.Pierre – Member At Large – Membership Chair; Nic Grzecka – Emperor 44; Autumn Quinn – Empress 44; Sable Gordon – Co-Regent

Call to order: 12:09pm; Water Xaris, President, presided the meeting.

President Report- No significant activity to report

Vice President Report – N/A

Secretary Report – No significant activity to report

Treasurer Report – Carroll presented details on finances and the checks and balances. Nic motioned to accept report, Sean second, with 7 in favor, 2 abstention, motion passed.

Committee Report – No significant activities to report.

State of the Reign Report – Autumn discussed past recent virtual events. Plans for future events during social distancing are in the works. Nic discussed possible candidates for the position of Correspondence Secretary. Concerns on the lack of involvement from Board Members and the support of the members of the UCPPE were discussed. Brainstorming ideas to implement safety measures and practices for future interaction in public venues.

State of the Regents Report – Sable Gordon discussed fund raising opportunities. Plans for Aspen Brunch is suspended until further notice. Tentative date for a Regents meeting (possibly virtual) for August 16th. The potential for the current Reign to continue for another year was suggested, further discussion to be held during the Regents meeting.

Old Business – Discussion of membership list and reaching out to current members as well as conducting a membership drive. Policy Manual, By Law and Donation Letter has been updated and posted. In need of a new Games Manager. The use of Google Suite for sharing and uploading files are in plans and will be further discussed and announced in the future. For Denver Pride Virtual, UCCPE will have advertisement and will have a booth set for year 2021. President will be sending the Vice President all items necessary to conduct duties.

New Business – Discussion of action plans for the needs of care packages again for the COVID-19 were discussed and tabled for the next meeting. Plans for possibly conducting a care drive for residents at the Nursing home were discussed. Nic motioned to grant Lauren Ashley in favor of a waiver to be eligible for cadency for future positions after submitting her resignation from Games Manager, Carrol second, discussion was held, voting tabled pending Lauren’s response to give a detailed reason in support of the letter she provided and if she wants a waiver. Participation and involvement from the BOA were discussed. Details for Black and White Ball to be determined, but still scheduled to be conducted. Adam motioned to grant Penni Cillen a one

time $100 for art supplies for a reoccurring show she has been conducting, Autumn second, discussion was held, with 5 in favor, 1 oppose, and 2 abstention motion passed.

ACTION ITEMS

Treasurer:

Update on Overage in the reign checking account. 

Recording Secretary:

Verify that updated by-laws and policy are uploaded to the website

Reign:

Joshua Hart corresponding secretary

Website updates: BOA meeting schedule

Black and White Ball 06/13/2020 (tentative) 

Regents: Sable & Anka

Regent participation

Fund raising water color, cake decorating, cooking class

Organize the virtual Regent meeting 08/16/2019 following the BOA meeting

BOA Meeting 11:00 am / Regent meeting 1:00pm 

Membership: Bill

Organize a virtual membership drive

Work with Public relations chair on flyers for Membership drive,

Verify and update member contact information

Promote and execute the membership drive 

Games Manager:

Water will send link for Games Manager training 

Public Relations:

Google Suites set up and review with Water and the BOA. 

COS Pridefest:

Information will be forth coming from Pridefest planning committee

Corona (COVID-19)-Kindness Campaign:

Carrol will get the contact information for a nursing home to Sable.

Sean will revise the donation letter as a request for what will bring joy.

Sable will call the nursing homes and ask how we can partner with them for this program

Autumn will do flyers for both fundraising and distribution.

Campaign Season

Campaign for Reign 45 suspended until further notice.

BOA:

BOA Positions: We need a gaming manager. Water will reach out to Anka and Loren regarding their status / resignation.

With no further business to discuss, next Virtual BOA meeting is set for June 20th, at 12:00pm. Link to virtual meeting will be announced.

Meeting adjourned at 1:53pm

boa meeting minutes 06-19-2021

April 19 2020 BOA Meeting Minutes

April 16th 2020, United Court Pikes Peak Empire Board of Advisors meeting (Virtual)
BOA and members present: Water Xaris – President; Vice President – Adam Martinez; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; Sean Andrews – Public Relations; Member at Large – Lauren Ashley; Empress 44; Nic Grzecka – Emperor 44
Call to order: 12:15pm; Water Xaris, President, presided the meeting.
President Report- No significant activity to report
Vice President Report – N/A
Secretary Report – No significant activity to report
Treasurer Report – Carroll presented details on finances and the checks and balances. Nic motioned to accept report, Sean second, with 5 in favor, 1 abstention, motion passed.
Committee Report – No significant activities to report.
State of the Reign Report – Nic discussed past events. Upcoming events are to be announced with details as the event approaches due to the COVID-19. Ideas and plans for a Drive thru BBQ are forthcoming. Nic motioned to allocate up to $1000.00 for care packages – COVID-19 Care Kit Readiness, that will have essential needs and a committee of volunteers to put together and handout by May 3rd, Sean second, discussion held, with all in favor, motion passed.
State of the Regents Report – No member present to report.
Old Business – Discussion of the vacancy for Vice-President, Adam Martinez (Connie) was interviewed for the position. After interview, Adam was nominated for candidacy for Vice President. With 6 in favor, 1 abstention, Adam Martinez was voted for the position of Vice President.
New Business – No business to discuss
With no further business to discuss, next Virtual BOA meeting is set for May 17th, at 12:00pm. Link to virtual meeting will be announced.
Meeting adjourned at 1:34pm.