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Meeting Minutes

Meeting minutes of the Board of Advisors, for public consumption. Minutes are published after review by the Board of Advisors.

BOA Meeting Minutes 02-16-2020

February 16th 2020, United Court Pikes Peak Empire Board of Advisors meeting BOA and members present: Water Xaris – President; Mesha Narie Fierce – Recording Secretary; Carroll Hillebrand – Treasurer; William St. Pierre – Membership Chair; Sean Andrews – Public Relations; Lauren Ashley – Games Manager; Anka Shayne – Co-Counsel; Sable Gordon – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sander – Web Master; Joseph – Member; Draken – member; Crede – Regent; Roy – Regent; Drew (Andrea Star) - Member Call to order: 2:06pm; Water Xaris, President, presided the meeting. President Report- No significant activity to report Vice President Report – No significant activity to report Secretary Report – No significant activity to report Treasurer Report – Coronation budget discussed. Total for estimated budget will be $18,700.00, Nic motioned to accept, Lauren second, with all in favor, motion passed. Committee Report – No significant activities to report. State of the Reign Report – Nic and Mesha will be attending the San Francisco Coronation Feb 22nd. State of the Regents Report – Dates for the Aspen Brunch as well as the Regents meeting will be determined and announced soon. Old Business – Water Xaris was voted for President, Vice President position will be announced for vacancy and candidate review and voting will be at later date. Sable Gordon was voted in to be Co- Counsel/Regent with Anka Shayne. New Business – Water presented and motioned By Law change to BOA cash handling (see policy 2 – Finances, Section 2; Expenditures) Nic second, discussion was held, with 8 in favor, 0 opposed, and 3 abstained, motioned passed. Discussion of revised BOA responsibilities and duties for Coronation was presented. Nic motioned to accept as written and with additional information, Lucy second, discussion held, with all in favor, motion passed. Joseph spoke about upcoming events with Inside/Out Youth Services. With no further business to discuss, next BOA meeting is set for March 15th, at 12 noon, location TBD Meeting adjourned at 3:47pm. ... Read More

General Membership Meeting Minutes 02-16-2020

February 16th 2020, United Court Pikes Peak Empire General Membership meeting Members present: 23 Call to order: 1:02pm; Water Xaris, Vice President, presided the meeting. Election Results- Twenty-Two members voted yes for Carroll Hillebrand for the position of Treasurer. Water presented the financial report to include the profits and losses. State of the Reign Report – Nic and Autumn discussed the past successful events as well as upcoming events. Made emphasis on the importance of Members of the UCPPE being present for events and meetings so there is a clear understanding of Reign 44’s goal and mission. State of the Regents Report – $539.36 was turned over to the Hospitality funds. Old Business – Water addressed a motion that was presented last year regarding Campaign Rules and Regulations – Qualified Candidates, Nic second, discussion and details were held, with 21 in favor, 0 opposed and 2 abstained, motion passed. Sable Gordon mentioned that the King Father has not received his ring to date. New Business – Discussion of the By Laws changes. Nic motioned to change the membership due date for all be on the same date, 1 May of each year, for a more feasible way to account for members paid up to date. Current paid members will roll into the next annual due date. Lucy second, discussion held, with 20 in favor, 1 opposed, and 2 abstained, motion passed. Nic presented the Non-Binary option to Reign if elected to be added to the By Laws, Autumn second, discussion held, with 22 in favor, 0 opposed, and 1 abstained, motion passed. Carroll addressed and motioned the option to receive the regalia of choice for Female and Male, Autumn second, discussion held, with 22 in favor, 0 opposed, and 1 abstained, motion passed. With no further business to discuss, next General Membership meeting will be announced at its annual time. Meeting adjourned at 1:52pm. ... Read More

Agenda for Membership Meeting 02-16-2020

The United Court of the Pikes Peak Empire General Membership Meeting – January 19, 201912:00 pm Check In:• Please verify your contact information with the Membership Chair • • Sign up for presentation to the membership. Due to time constraints each person will only be allowed 5 minutes please be prepared.12:00 pm to 12:45 pm Voting:12:45 pm to 1:00 pm vote counting and review of minutes from last General Membership meeting.1:00 pm Call to Order: • Election Results • Approval of Minutes from Last General Membership MeetingTreasurer’s ReportBOA Updates • Coronation P&L • BOA Cash handling issues- Review of policyState of the Reign ReportState of Regents’ ReportNew Business • By-Law changes • Membership addressesOld Business3:00 pm Adjournment: Begin BOA Meeting ... Read More

BOA Meeting Minutes January 19 2020

January 19th 2020, United Court Pikes Peak Empire Board of Advisors meeting BOA and members present: Water Xaris – Vice President; Mesha Narie Fierce – Recording Secretary; Dan Alexander – Treasurer; William St. Pierre – Membership Chair; Sean Andrews – Public Relations; Anka Shayne – Co-Counsel; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sander – Web Master; Candy Rose – Regent; Carroll Hillebrand - Regent Call to order: 1:08pm; Water Xaris, Vice President, presided the meeting. President Report- No significant activity to report Vice President Report – No significant activity to report Secretary Report – No significant activity to report Treasurer Report – Dan detailed the financial breakdown for the monthly finances. Nic motioned to deduct the Coronation deposits and move to the balance each year, William second, with all in favor, motion passed. Mesha motioned to accept the Treasurers report, Nic second, with all in favor, motion passed. Committee Report – No significant activities to report. State of the Reign Report – Line members held a show at the G.A.Y Bar in Pueblo for the first time and raised $444.34. The Coat and Sock drive is ongoing until the 21st of Jan, handout TBA. Trip to Minnesota will be a big group. Wine tasting with Princess Royal 44 Jan 25th. State of the Regents Report – A Co-Chair Counsel will be announced at February General Membership meeting. Discussion of upcoming events. Old Business – Two candidates for Member At Large were reviewed, one selected. Discussion of Coronation 44 feedback was held. Nic motioned to purchase up to $125 in raffle tickets for events through Coronation, Lucy second, with all in favor, motion passed. Policy Manual updates discussed and approved to be presented at the General Membership meeting. Water motioned to accept the presented changes to the Policy Manual to Appendix C (see policy), Nic second, with all in favor, motion passed and signed by Vice President and Recording Secretary. New Business – Dan motioned to add a column in the candidate application for BOA with a date they would be eligible, Nic second, with all in favor, motion passed. BOA Job Description and Responsibilities for Coronation were discussed and tasked to each member. 50th Anniversary Coronation funding account was presented by Mesha, and will be tabled for the General Membership meeting. Nic presented a drafted Inclusion of Gender Neutral titles to the RSAR and will be further discussed at the General Membership meeting. With no further business to discuss, next BOA meeting is set for February 16th following the General Membership meeting at The Gold Room. Meeting adjourned at 4:22pm. ... Read More

Agenda for BOA Meeting 01-19-2020

The United Court of the Pikes Peak EmpireBOA Meeting – January 19, 2019Call to Order:Minutes from December MeetingTreasurer’s ReportCoronation 44 profit & LossState of the Reign ReportReign 44 Calendar updates Upcoming Travelling Winter Cotillion updatesState of Regents’ ReportAspen Brunch FundraisersOld BusinessReview of candidates for open BOA position Co-Chair Appointment Member at Large Appointment Coronation 44 feedback – how can we improve for next year Bingo License Renewal Sponsorship package – updated pricing Storage shed BOA 1st Quarter Ad Goals Policy Manual UpdatesEducational Segment:The History of Winter Cotillion How to put together a By-Law change proposal for General Membership meeting Future Guest Speaker for MarchNew BusinessIncluding the following the reign Calendar so that we have a complete Calendar for the year. Aspen Brunch Bingo, Campaign Season Annual Regents MeetingPacket Pick up ~ review of eligibility requirements BOA Job Description updates to include specific Coronation Responsibilities: Coronation Program Invitations / Promotion Script / schedule Regalia Coordination Rooming List Welcome packets / Dias Gifts Set Coordinator Entertainment / DJ/ sound system Ticket sales / Sponsorships Anniversary Monarchs / VIP Guest / Regent Recognition Awards / Recipients50th Anniversary Coronation Gear up Other New Business Plan for Next BOA Meeting – to follow General Membership MeetingLocation: Gold Room Date: February 16, 2020 Time: Following General Membership Adjournment: ... Read More

BOA Meeting Minutes December 2019

December 14th 2019, United Court Pikes Peak Empire Board of Advisors meetingBOA present: Water Xaris – Vice President; Mesha Narie Fierce – Recording Secretary; Dan Alexander – Treasurer; Autumn Quinn – Empress 44; Nic Grzecka – Emperor 44; Lucy Roxia – Corresponding Secretary; Ed Sanders – Web Master; Candy Rose - RegentCall to order: 6:15pm; Water Xaris, Vice President, presided the meeting.President Report- No significant activity to reportVice President Report – No significant activity to reportSecretary Report – No significant activity to reportTreasurer Report – Dan presented the financial breakdown to include Coronation 44 profit and loss. Mesha motioned to accept the Treasurers report, Nic second, with all in favor, motion passed. ... Read More

BOA Meeting June 18 2019 minutes

State of the Reign Report – Anka Shane detailed latest events and upcoming events.  Black and White Ball was discussed and planned to be a success. Need volunteers for Colorado Springs Pride booth. Need to start advertising for Coronation. The PR’s detailed on PR Ball. Dan Alexander motioned to approve up to $500 for PR Ball, Water second, motion carried. Coronation coordination will be discussed in future meetings beginning July. Water Xaris presented a suggested packet deal for Coronation, Koriandir motioned to accept the packet presented, Mesha Narie Fierce second. Motioned carried. ... Read More

Contacts

Sean Gooden President of the Board of Advisors

president@ucppe.org

Ed Sanders WebMaster

webmaster@ucppe.org

Dan Alexander Treasurer

treasurer@ucppe.org

Anka Shayne Empress 43

empress43@ucppe.org

Our Address:

UCPPE

P.O. Box 6925

Colorado Springs, Colorado 80934

 

Organizations For Which We Raise Money:

S-CAP

 MCC Church

 PFLAG

 Citizens Project

 PAGE

 Inside Out

The Humane Society

The Susan G. Komen Breast Cancer Foundation

Silver Key

Bars That Help Us Raise Money

Club Q

Business and Organizations that Support Us

The Pikes Peak Summit Masters

 

Our Mother Court

The Imperial Court of the Rocky Mountain Empire
Denver, Colorado

Our Daughter Court

The United Court of the Sandias, Inc.

Albuquerque, New Mexico

Our Sister Court

The Imperial Court of Minnesota
Minneapolis, Minnesota

Our Brother Court

The Imperial Court of Nebraska
Omaha, Nebraska

Our Brother Court

The Imperial Court of Arizona
Phoenix, Arizona

 

Feel Free To Contact Us: